Minutes June 13-15, 2009

Saturday, 07 November 2009 08:04 |

Written by Administrator |

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SATURDAY

I Attending

A Members attending – Don Lowen, Terry Tebb, Dianne Ramage, ZoAnn Morten, Lynne Broekhuizen, Lee Hesketh, Jan Lemon, Dave Smith, Jeff Jung , Leandre Vigneault, Jim Shinkewski, Faye Smith, Eric Carlisle, Tracy Bond

B Members not attending – Terry Tebb (Sunday), Jeff Jung (Sunday)

C Regrets - Jack Minard, Ev Person

D Guests

1 Donna Caddie, Province of BC

2 Rob Bell-Irving, Community Advisor (West Vancouver/Howe Sound)

II Reports, Presentations and Roundtables

A 0830 – 0930 Executive Reports

1 Chair’s report – Don (Attached)

2 Finance – Dave

3 Communication – Tracy

4 Membership (Claims Policy) – Lynne

5 Ad hoc Committees – Jack

(a) Steelhead - Eric, Ev, Jack

(b) WSP Committee - Jack, Don, Dianne, ZoAnn and Lynne

· Jim and Dianne will draft a letter to the Minister as to implementation of the Wild Salmon Policy

B 0930 – 1000 Departmental Report – Jeff Jung

1000 – 1015 Break

C 1015 – 1115 Presentation – Rob Bell-Irving

D 1115 – 1200 Ottawa Report – Jack, ZoAnn, Don

1200 – 1300 Lunch

E 1300 – 1400 Presentation: Living Water Smart - Donna Caddie

F 1400 – 1445 Workshop ’09 Report - Dave Smith/ZoAnn Morten

1445 – 1500 Break

III 1500 – 1600 Review Action Items of Last Meeting

ITEM	ACTION	DUE
1. Resubmit request for numbers needed to create a similar breakdown of spending in the six corporate areas of Canada	Jeff	Ongoing
2. Request breakout of SEP dollars in next year’s budget	Jeff will send to Don	July 15
3. Outline ad hoc committees, duties, status, etc.	Jack	Done
4. WSP and Peer Review report	Jack	November 2009
5. Run of River Education and Awareness Tools Development in partnership with P.S.F.	Jack/Lynn/Terry	On Business Agenda
6. Finance Committee will look into accommodations for future meetings	Finance Committee	July 15
7. Nomination and election process	Membership Ctte	November
8. Draft policy around assignment of key positions	Membership Committee	November
9. Léandre to contact Mark Saunders	Léandre	November
10. Update Rob Pettigrew’s letter on stock assessment, forward it to Brian Riddell along with reports below	Léandre	November
11. Reports of lack of enforcement examples sent to Lynne; Lynne will meet with Randy Nelson	Enforcement Committee	Done
12. Send out New Profile Templates for everyone to Use	Dianne	ASAP
13. Request copies of Living Water Smart: British Columbia’s Water Plan. ISBN 978-0-7726-5981-1	Dianne/Lynne	Presentation planned
14. Contact Donna Caddie – to present to SEHAB on Living Water Smart	Dianne/Jack	Done
15. Get Community Groups to contact the Province for copies of the Water Smart booklet for our groups, cc to Barry Penner: Lynn Kriwake/Donna Caddie	All	Done
16. Get local data on effectiveness of stock assessment and forward to Léandre	All	Ongoing
17. Refer groups to write to WSP for copies of the WSP booklet; Jim Irving	All	November
18. Distribute Auditor General’s report to all community partners, as soon as it is received	All	ASAP
19. Update Bios and give to Lynne if needed	All	ASAP
20. SEP Budget Breakdown – Request Copy and post on SEHAB	Dave	July 15
21. Coordinate Gumboot Award	Lynne	Moved to Business Agenda
22. Make sure George receives a gift	Lynne	November
23. Membership List and Packages - Update and Post	Don	ASAP
24. First Nations Fisheries Council requested to participate with SEHAB	Terry/Don	Due to budget contraints cannot add another SEHAB member at this time.
25. Coordinate a Sport Accreditation presentation workshop with Owen Bird	Eric/Léandre/Jim Don/Terry/Jan Lynne	On business agenda

SUNDAY

I 0830 - 1130 Business (Include Break)

ITEM	SPONSOR	DECISION
1. WSP primer provided to CAs	WSP Committee	November
2. That Board will plan a no-host dinner (pay for guests of honour) or Lorraine Harvey, George Farrel, Gumboot Award Saturday November 7^th.	Don	Carried
3. That Board strike a hiring committee to hire a bookkeeper to provide up to15 days of bookkeeping/financial services only, @ $25/hour, to a maximum of $2.7K.	Don	Carried
4. That Board choose a number of locations/events to feature in an invitation to Minister that she meet volunteer stewards during her July 6-10 west coast visit.	Don	Carried
5. First Nations Participation in SEHAB	Don/Terry	Postponed until November
6. Friday night forums (Run of the River, RAR, Lice, Transfer of Disease, I.S.A.)	Don, Dianne, Faye, Leandre, Jim, Jan	Moved to Committee Work
7. SEHAB’s responsibility on behalf of their constituents to encourage responsible fishing and to ensure that the quality of data collected is used to better manage the fishery by ensuring that stock assessment has the most complete and accurate catch data available for all fisheries. The guide certification program currently being considered by SFI and SFAB will include training on proper species identification and reporting, catch and release methodology and catch per unit effort including angling days for the commercial recreational fishery. To this end, SEHAB should pursue a presentation from SFI regarding the proposed certification process so that board members can be kept up to date with this process, inform their constituents and encourage broader participation in the implementation in the training and reporting programs. Request to go to SFI, Owen Bird	Jack/Lynne	Carried
8. Membership claim policy	Lynne	Consensus
9. That members liaise with DFO education coordinators in their communities to organize “Stream to Sea” orientations, where the demand exists for increased knowledge of this program, teaching techniques, ways children learn, etc.	Don	Withdrawn
10. That Board - Adopt a plan for certain members to report on more than one specific area to end of 2010 fiscal year, and; - Propose an increase of no more than $7,000 over two years to SEHAB’s budget, facilitating member recruitment in eight of nine communities currently without representation.	Don	Table until November meting
11. That Board accept Steam to Sea Steering Committee’s invitation to participate in panel discussion on long-term future of Stream to Sea education program, at annual DFO education conference in Vcr RHQ, 3 PM Thursday July 23^rd	Dave/Tracy	Consensus
12. Run of the River Next Steps.	Lynne/Terry	Consensus with Comments generated during discussion

II. 1130 - 1145 Identify agenda items for next meeting

ITEM	SPONSOR
1. Communications Materials – Presentation by Pat Morten	Tracy (lots of time needed)
2.
3.
4.
5.
8.

III Identify/Review action items for next meeting

ITEM	ACTION	DUE
1. Resubmit request for numbers needed to create a similar breakdown of spending in the six corporate areas of Canada	Jeff		Ongoing
2. Request breakout of SEP dollars in next year’s budget	Jeff will send to Don		July 15
3. Finance Committee will look into accommodations for future meetings	Finance Committee		July 15
4. Nomination and election process	Membership Ctte		November
5. Draft policy around assignment of key positions	Membership Committee		November
6. Leander to contact Mark Saunders	Léandre		On Business Agenda
7. Update Rob Pettigrew’s letter on stock assessment, forward it to Brian Riddell along with reports below	Léandre		On Business Agenda
8. Coordinate Gumboot Award	Lynne		November
9. Make sure George receives a gift	Lynne		November
10. Letter to be written in regards to IPP	Lynn/Jack/Terry		November
11. Draft letter to Minister re implementation of Wild Salmon Policy	Jim/Dianne		August 31
12. Send out New Profile Templates for everyone to Use	Dianne		ASAP
13. Get local data on effectiveness of stock assessment and forward to Léandre	All		On Business Agenda
14. Refer groups to write to WSP for copies of the WSP booklet; Jim Irving	All		November
15. Distribute Auditor General’s report to all community partners, as soon as it is received	All		ASAP
16. Update Bios and give to Lynne if needed	All		ASAP
17. SEP Budget Breakdown – Request Copy and post on SEHAB	Dave		July 15
18. Membership List and Packages - Update and Post	Don		ASAP
19. Don to abbreviate Job Description per discussion	Don		A.S.A.P.
20. Plan Volunteer opportunities for Ministers Visits	Don/Lynne		June 29
21. WSP and Peer Review report	Jack		November
22. Contact Owen Bird re accreditation presentation	Terry/Lynne		November
23. Confirm Attendance at Education Coordinators Conference	Dave/Tracy		July 15
24. Strike Hiring Committee for Admin Support	Dave, ZoAnn, Don, Leander, Lynne		June 19 Meet prior to June 26
25. Produce Calendar of Events to provide Minister	All		July 15

IV 1145 - 1200 Planning

A. Minutes from this meeting to be ratified by July 10, 2009

1. Date of next meeting – November 6-8, 2009

2. Invitation to build agenda on – October 9, 2009

3. Draft agenda due on – October 23, 2009

B. Participants in Monday meeting at RHQ.

V Adjourned at 1200

VI 1200 – 1230 Process claims

MONDAY 0900 – 1030

FISHERIES AND OCEANS CANADA

SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD

Regional Headquarters, Vancouver (Boardroom E, Second Floor)

Attending

SEHAB - Jan Lemon, Northern Interior/North Coast

Dave Smith, Lower Fraser East

Lynne Broekhuizen, North Vancouver Island

ZoAnn Morten, Pacific Streamkeepers Federation

Don Lowen, South Vancouver Island

DFO RHQ - Greg Savard (Manager) Salmonid Enhancement Program

Jeff Jung (Manager) Stewardship and Community Involvement

Joanne Day (Community Liaison Biologist) Stewardship and C.I.

DFO Minister’s Office - Dan Cody, Policy Advisor

Agenda

1. Jan Lemon, North Coast (Rob Dams, CA) – Overview of North Coast issues, focus on Lakelse Watershed Society’s efforts to enhance sockeye run and protect habitat.

2. Minister’s Visit

o SEHAB thanks to Greg, Jeff and Dan for facilitating visit to Minister

o Overview and Assessment (Don, ZoAnn, Dan)

§ Dan – presentation was organized, well received

§ Greg – no specific internal DFO feedback, but has noted the positive interest by the Minister’s office to learn more about the SEP Community Involvement Program.

o Key Points

§ ID SEHAB: for whom it speaks, reporting/consultation process

§ Situate Community Involvement Program

§ Reciprocity

§ Snapshot (High level of public involvement; skilled, committed volunteers; frustration and disappointment)

§ Perpetual issues (Communication, enforcement, assessment)

§ Recommendations

o Next Steps

§ Minister’s visit, July 6 – 10/09

· Letter of thanks/invitation to visit community involvement sites

· Dan received list of sites in Region with SEHAB contacts, agreed to contact SEHAB if Minister puts any of sites on her itinerary

· Dan accepted SEHAB’s request to be informed of Minister’s itinerary

· Dan – Minister intends to visit communities outside of Vancouver

§ Discussion re assigning staff to issue committees

· Concept well received by RHQ

· Scope/Foundation – WSP? Implementation of CIP?

· Focus on achievable goals

· Mutual objectives

· Possible time commitments

o Committee (face to face 3X/year; email; conference calls up to 3X/year; participation in February SEHAB workshop; misc. followup

· Candidates

o Communication – Joanne Day

o Enforcement – See action items

o Assessment – See action items

3. Focus on Representation

· Fiscal restraints on expansion of membership

· Nine of eighteen CA’s not represented (Four in areas of rapid urban/industrial development)

· Drafting 3 year proposal re budget increase to effect a truly Regional voice

4. Lorraine Harvey’s Resignation

· Effective April 30/09

· Re-structuring of administrative duties

o Immediate hire professional bookkeeper to support Finance Committee

o Members to coordinate venue logistics and communications/reporting

5. Discussion on increase in insurance costs

6. The Department has no plans to build a hatchery on the Cowichan River, due to less than adequate water flows.

7. SEHAB members stressed the importance of fishery/enhancement/restoration management decisions based on sound science.

Identify/Review action items

ITEM	ACTION	DUE
1. Discuss C & P liaison with Randy Nelson	Greg	June 30
2. Discuss stock assessment liaison with Mark Saunders	Greg	June 30
3. Contact Dave Peacock re North Coast SA concerns	Greg	June 30
4. Forward June/08 SEHAB letter B. Riddell to Greg	Don	June 30

Minutes June 13-15, 2009

A. Minutes from this meeting to be ratified by July 10, 2009

1. Date of next meeting – November 6-8, 2009

2. Invitation to build agenda on – October 9, 2009

3. Draft agenda due on – October 23, 2009

B. Participants in Monday meeting at RHQ.

V Adjourned at 1200

Identify/Review action items

1. Discuss C & P liaison with Randy Nelson

2. Discuss stock assessment liaison with Mark Saunders

3. Contact Dave Peacock re North Coast SA concerns

4. Forward June/08 SEHAB letter B. Riddell to Greg