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Meeting Minutes - Nov. 2011

Friday, 25 November 2011 11:23 |

Written by Administrator |

FRIDAY November 4, 2011

1900 - 2100 Informal Gatherings

SATURDAY November 5, 2011

0900 - 1630

Attending: Don Lowen, Dianne Ramage, Paul Cipywnyk, Lee Hesketh,

Jim Shinkewski (Saturday), Eric Carlisle, Greg Houlden, Jack Minard,

ZoAnn Morten, George Farrell (Saturday), Leandre Vigneault, Wayne Salewski, John Barker

Regrets: Tracy Bond, Jan Lemon, Brian Smith, Jim Shinkewski (Sunday)

Invited Guest: Alice Cheung, Fisheries and Oceans Canada (Saturday)

0900 Reports

Chair – Welcome

Membership - Ratified John Barker as a SEHAB Member

Motion: Greg Houlden

Second: Lee Hesketh

0915 SEHAB 101 – What We Do And How We Do It, Facilitator Don Lowen

How we get info – where does it go? How we make decisions – how we get agendas together – how do we set work plan for year? How do we address work plan? What works for us? Reporting back to DFO and closing the loop.

PowerPoint posted to SEHAB website

1000 DFO Plans and Priorities, Alice Cheung

Presentation posted to SEHAB website

1030 Workplan Development

Review top 3 issues in each area

Select top 3 regional issues

Aquaculture Licensing, SEP Facilities

Conservation of Wild Pacific Salmon, WSP

Funding and Capacity

Alice Cheung RHQ Report

1630

SUNDAY November 6, 2011

0900 - 1415

0900 Roundtables

1100 Review Roundtable input, align issues with workplan

1120 Develop RHQ Agenda

Workplan Year	RHQ Meeting Discussion Points Following November 2011 Meeting
2011-2012	Stock Assessment (2012-2013 moved to WSP Workplan Committee)	Fisheries Management, MSC certification, PSC Treaty, WSP and emerging USA-ESA listed species (Resident Orcas) requires/demands stock assessment	Is there a 3 year cycle for stock assessment? Is the changing or abandoning of indicator streams due to budget or for scientific reasons? Assessment of predator prey species also needed
2011-2012	Enforcement, Habitat Degradation/Loss and Fish Protection (2012-2013 moved to WSP Workplan Committee)	Not just DFO but Ev Ca and the Province too, 1000 cuts, lack of enforcement	Issue with sharing of info between and among government agencies. WSP and DFO mission: Healthy and Productive Ecosystems No enforcement equals no care or why care in the public eye
2012-2013	PAR, PIP Facilities Licensing Review 2012	SEHAB Aquaculture Working Group	Staff and budget efficiencies for both department and community, SEHAB PIP PAR Survey, improved communication, Structure of PIP delivery, Production planning, Participation on IHPC Subcommittee
2012-2013	PAR: Aquaculture	Semantics around hatchery language-aquaculture, enhancement, conservation	Important the public understands purpose and practices of enhancement and how this differs from “aquaculture” or “ranching”
2012-2013	WSP, Strategies 2 and 3	Streamkeeper methodologies and data sharing: Updating of modules, redevelopment of the data capture/web tool, quality assurance	DFO support and input into updating, SEP volunteers desire that DFO use data, increase in internal DFO awareness and promotion of modules, development and hosting of web tool, pubic preparing to participate in Tier 3 data collection and sharing
2012-2013	WSP: Status of WSP Implementation 5 Year Review	SEHAB role in WSP development, SEHAB role in Review	Perhaps a Friday Forum in January?
2012-2013	Capacity and Core Funding PIP: Capacity and CAs	Input on CA’s Statement of Qualifications, Suitability descriptors, ideal candidates pool, future number of CAs in PAC Region	Competition open; however, would DFO need to hire from unionized people to be laid off due to reduced National/Regional budget
2012-2013	Capacity and Core Funding DFO Capacity	Participation in multi-stakeholder processes, eg Rainwater Management, ISMPs, watershed planning, regional roundtables, watershed councils, WUS,…	Numerous long term processes, many more than 10 years in length, exhaust capacity of the public and government agencies, how does DFO prioritize participation, critical DFO is involved
2012-2013	DFO Staff Turnover	Acting positions, new people, contract employees	Eroding of corporate knowledge, KT, lack of continuity
2012-2013	SEHAB Effectiveness	SEHAB relationship with our constituents and CAs	No travel budget for SEHAB reps to visit groups in their areas, issue in large areas in North, N Coast and Interior
2012-2013	Capacity and Core Funding PIP: Core Funding	Core funding for CEDP and PIP facilities to ensure they are in compliance with Aquaculture Regulations	Infrastructure maintenance and increased fixed costs, under funding leads to undermining, Public/Private Partnerships between DFO and SEP community
2012-2013	Capacity and Core Funding Groups: Core Funding	Success of groups/watersheds with consistent coordination, go to person	Increasing difficulty for groups to acquire consistent funding for coordinators or administration over and above PIP grants, consistency leads to success and effective partners
2012-2013	Capacity and Core Funding Workshops, Conferences, Consultations	Cost to participate is a barrier for many volunteers and stewards, as well as DFO and Prov	Important work, information sharing and policy changes being discussed and made at these events, input from those not attending being missed
	Liability, Public and Stewardship Community	Is risk management determining workplans for DFO and SEP community,	eg habitat projects, PAR, unwillingness of DFO to hold water licenses, hold Section 9s
	Leadership, Minister’s Support for WSP and wild salmon	Minister and DFO communications not using opportunities presented to speak on behalf of wild salmon, though they do speak for and support the communication and promotion of farmed salmon	Challenge Minister and DFO communications (senior representatives) to correct
	DFO Plans and Priorities 2010-2011	Copy to all members and our constituents	What is intention or opportunity for SEHAB and SEP community to participate in development of 2012-2013, understanding P-P allows SEHAB to align efforts

1145 Annual General Meeting Annual Report and Financial Statements presented by Finance

Chair, Zo Ann Morten

Accepted, voted all in favour

1200 Review Action Items of Last Meeting

ITEM	ACTION
1.PSkF: Review and update modules	Zo Ann and Alice, on going
2.Fisheries Act: Changes and re-sending to parliament, ask to be consulted	Jack, ongoing
3.WSP: review participation, send SEHAB WSP doc with cover letter to community and cc CAs	Jack, ongoing
4.Southern Chinook Roundtable: How can SEHAB be engaged in this process	Alice recommended SEHAB to sit on the IHPC process
5.Roundtable Recommendations	Done
6.SEHAB Committees: DFO staff to participate on committees	Done
7.SEHAB Document, Making a Difference, send to Alice	Done
8.CA job descriptions review and development: request to be consulted	Moved to RHQ Nov 2011
9.DFO Consultation Secretariat, get on list	Done
10.Membership: Contact Rob Bell Irving, Rep John Barker to send resume to SEHAB	Done
11.Nav Aids: Revisit nav aids for gaps and to update	Don, Ongoing
12.Letter: Minister’s meeting, thank you letter	Done, Jack to send to Dianne for posting to website
13.Aquaculture Licensing, PIP Enhancement facility group interviews and CA question and format development	On Work plan for 2012-2013
14.Aquaculture Licensing PIP Enhancement Facility group and CA interviews	Done
15.SEHAB Reporting to DFO, end of fiscal, minutes and financials with short cover report	Dianne, Jack, TBD
16.Provincial Representation, John von Dogan offer follow up, Prov to cover their participation costs	John Slater to get back to us
17.RHQ meeting follow-up meeting, set date: Who to attend?	Jack
18.WAM update from Valerie Cameron, Water Stewardship Branch	Lee Attended, WAM draft Act to be ready 2012, conservation flows and ground water to be included. Lynne Kriwoken has agreed to be liaison Move to 2012-2013 work plan under WSP Committee, habitat
19.Send out Roundtable Template, use our Workplan	Done
20.Send Roundtables two days before the meetings	All, every meeting
21.Membership Info: Update contact or bio info, info to Dianne, include a pic	All, by January 1, 2012

1330 Identify/Review action items for next meeting

ITEM	DETAILS	SPONSOR	ACTION
RRU and C&P both to report to Alice as new manager of both	Provide to Alice top 3 priorities for consideration by the department with RRU and C& P under one reporting person	Jack, to work with membership to develop	Nov 15, 2011
RHQ Meeting	Discuss with Alice prior to meeting	Jack	TBD
Bonnie Antcliffe to attend meeting	Discuss current reorg and the part SEHAB plays in that. Org charts and individuals’ contacts, new directions etc	A need to understand how operations and policy will link	Jack to make arrangements, make sure Bonnie has what she needs prior to meeting, send SEHAB 101
CA Job descriptions	Send outputs from community process from SEHAB to Alice	Don	Sent
WSP, Leadership	Amy Marr is the go to person for questions and to provide info, let our groups all know this	All	asap
Surf Spawner Habitat Assessment and Utilization Methodologies Accreditation	How is the department involved with this initiative and herring spawning habitat protection and restoration	John	Jan 1, 2012
Distribute the draft PAR survey to all		Don	Nov 15, 2011
Send membership update to all, develop new contact list, send to Gord		Don	December 1, 2011
Committees	Each chair to develop a work plan, send to Jack	Chairs	December 1, 2011

1400 Planning

A. Minutes from this meeting to be ratified by November 20, 2011

B. Date of next meeting – Jan 27, 2012 second choice Jan 20, 2012

C. Meeting location – North Vancouver

D. Invitation to build agenda by – Jan 2, 2012

E. Draft agenda due on – Jan 13, 2012

F. Participants in Monday meeting at RHQ – Paul, ZoAnn, Don, John to attend,

G. Jack to confirm Nov 15^th with Bonnie, Kaarina and Alice

1415 Adjourn

Work Plan Committees 2011-2012

Aquaculture Working Group: Chair TBD

Wild Salmon Policy, Chair Paul

Capacity, Funding: Chair Jack

Last Updated (Friday, 25 November 2011 11:31)

Meeting Minutes-Lumby BC-July 2011

Friday, 26 August 2011 08:36 |

Written by Administrator |

FRIDAY July 22, 2011

1000 – 1600 Sustainability Tour

The tour assembled at the Shuswap Falls Park to view the dam and watercourse, discussed the fish passage issue. The tour then moved to Silver Hills Ranch for an afternoon Biodiversity tour and BBQ lunch Agribusiness – farming ~forestry while conserving natural systems was highlighted
Silver Hills Ranch was awarded the Salmon Safe certification, a PSF sponsored standard that recognizes exemplary practices and careful stewardship that accommodates wild salmon life processes
About 50-60 people attended throughout the day
Comments: excellent, worthy, interesting, outstanding

1900 - 2100 Friday Night Forum (Location TBA)

Lee Hesketh MC’ed an evening of local sharing that inspired all attendees.
Bob Harding, DFO OHEB Habitat Biologist gave an outstanding presentation on how shoreline mapping, the community mapping network and their office and the Regional District worked together to gain and share an understanding of the cumulative impacts to littoral habitats in the N Okanogan. Their Action Plan was described so that others throughout the province can begin working with their local teams to do the same
Mike Wallace, Director Salmon River Watershed Roundtable gave an inspiring presentation on their recipe for success- and spoke from the heart about their successes and challenges
Nelson R. Jatel, Okanagan Basin Water Board Water Stewardship Director spoke briefly but invitingly- he requested interested folks to contact him and he will share, provide, get or give information and resources regarding the OBWB

SATURDAY January 29, 2011

0900 - 1600

I Attending

A Attending Don Lowen, George Farrell, Dianne Ramage, Jack Minard, Lee Hesketh,

Greg Huildon, Tracy Bond, Jan lemon, ZoAnn Morten, Jim Shinkewski

B Regrets Leandre Vignault, Eric Carlisle, Kaarina McGivney

C Invited Guests Alice Cheung DFO Regional Manager

Stewardship & Community Involvement

Fred Lockwood DFO Community Advisor, BC Interior South

II 0900 Reports

A Welcome (Chair)

B RHQ Meeting Report – discuss status of requests

C Roundtables, Round One

1015 Break (15 minutes)

D Roundtables, Round Two

E Fred Lockwood

F Review roundtable input, establish core issues for report to RHQ

1200 Lunch (60 minutes)

G Alice Cheung

1 Presentation: Current pressures and priorities for SEP and the CIP

2 Discussion: Aquaculture Licences

3 Discussion: SEHAB Term of Reference, Opportunities for SEHAB to support CIP, and vice-versa

4 Monday morning SEHAB/DFO meetings

H Committee/Project Reports

1 SEP/CIP Review Committee

2 Aquaculture Licensing Committee Report

3 WSP/Salmon Stock Assessment Committee

4 Executive – Jack

5 Communications – Dianne

6 Finance – ZoAnn

7 Membership/Governance - Don

1430 Break (15 Minutes)

8 Information updates -

(a) Living Water Smart - Jack

III Review Action Items of Last Meeting

ITEM	ACTION	SPONSOR	DATE DUE
Communication with CA, needs improvement, CA conference call	Send agendas and minutes and post roundtables to website, remind Board Members to send this as well, send direct link to CA’s	Communications Committee, Dianne	Done
CA Reference Guide, SEHAB Section	Send existing SEHAB Introduction Brief to Cindy	Communications Committee, Don	Done
DFO National and Regional Budgets 2011-2012, Expenses 2010-2011	Request copy of budget and expenses, send Ed Woo what we have so he knows what to send	Communications Committee, Dianne	Feb 2011, requested , not received- budget changing September 2011
Continue to develop roundtable template		Communications Committee, Dianne	October 2011
SEHAB vacancies and provincial rep	Jack letter to Province, Wayne to correspond with BCWF and SEHAB membership committee	Jack, Wayne	Feb 2011
Refer issues outside SEHAB workplan to Appropriate Groups, list groups outside SEHAB	Circulate list to get additional info Begin MOU process with other NGO’s	Communications Committee, ZoAnn	April 2011
Website navigation improvement	Contact Pat Morten All to send in their roundtable reports. Committee reports to Secretariat	Communications Committee, Dianne	Feb 5, 2011
Resignation of Board Member, Terry Tebb wishes to resign due to extensive work pressures	Terry to send letter to SEHAB, recommends Jim Shinkewski to be PSF rep paperwork, membership committee to process	Terry / Don	Feb 2011
WSP request copy of implementation plan and framework and indicators for the 5 year review	Send letter to Sue Farlinger, RDG Pac	WSP/Habitat Committee	Feb 2011
Stock Assessment, description of how DFO will manage fish and MSC certification (manage without measuring, budget cuts, rumor of cuts to Black Creek data collection)	Send letter to Sue Farlinger, RDG Pac	Stock Assessment Committee, Jack	Feb 2011
CIP Committee and Education rolled together	Rolled into communications committee	Jim	Done
Steelhead Society	Roundtable to reflect the Steelhead Society’s Provincial level business	Eric	Feb 5, 2011
WAM, Living Water Smart	Information on website, review what is there, comment on blog, look for other opportunities for consultation	All	Ongoing
Tidal Waters Sport Fishing Certification, 60% took accreditation, well received	Get copy of certification criteria, post to website	Terry	Feb 2011
Friday Forum	Discussion- format, once a year, regional focus, potential biennial province wide event	All	March 2011
PIP/CA Long Term Funding Challenges	SEP Revitalization, PSF role	Jack	July 2011
SEHAB Board Development	How do we learn and build internal capacity	Executive	July 2011
Review SEHAB Committee structure, purpose, participants	Develop a SEHAB Logic Model Lite	Jack	March 2011
Habitat Committee to prep for RHQ Meeting Monday, hold conference call or pre-meet	Develop Agenda	Jack	Done, discussed, presented

1900 – 2000 Dinner- Salmon Dinner at Save the Salmon, Salmon Festival

SUNDAY July 23, 2011

0900 – 1200

I 0900 Business Agenda

ITEM	DETAILS	SPONSOR	ACTION
SEP Revitalization	Requested copy of SEP Revitalization Plan	Jack	Follow to RHQ meeting
CA Meeting, Feb 24, 2011	Don, Jack, ZoAnn, Tracy to attend	Jack	Follow to RHQ meeting
Strategic Review, 5% lowest priority activities (programming ) to be cut no longer funded by Canada, ~this permanent cut to DFO budget will be 90 million nationally All government departments have cut their budgets by 5% as requested by governing body. Additional cuts to department - levy for common services, and other budget reallocations	What does this mean to community, track cuts and impacts and watch for benefits/impacts from combining and integrating . Requested copy of Strategic Review and Business Plan	Executive Committee	Follow to RHQ meeting
Pacific Aquaculture Regulations licensing requirements for aquaculture industries	Requested copy of industry regs, licensing info	Jack	Follow to RHQ meeting
Pacific Aquaculture Regulations licensing requirements for SEP community license facilities development participation	Requested copy of existing requirements for DFO CAs and requested that DFO consult SEHAB on new SEP licensing regs, requested DFO to apply for common license for all PIP facilities as they have for SIC, request information on where this requirement came from, sample license	Executive Committee, All Members	Follow to RHQ meeting
Aquaculture Regulations and PIP	monitor community experience of aquaculture licensing, consider forming a committee to monitor	All Members, Jack	Follow to RHQ meeting
Ownership of SEP- program, facilities, fish	Discuss/consult with DFO	All Members	Follow to RHQ meeting
AG Reports, 1986 Habitat Policy Review, Habitat Synthesis Document, What We Heard, ORR Report, Habitat Compliance Framework	Requested DFO- SEHAB / PSkF host province wide consultation follow up/ update to 2008 consultation	Executive Committee, All Members ,	Follow to RHQ meeting
Request Meeting with the Minister	Seek support and assistance from RHQ	Jack	Follow to RHQ meeting
SEHAB Budget	Add BCWF and Friday forums to all meetings, then send 3 options for 2011 budgets to Ed Woo	Finance Committee, ZoAnn	Provided for RHQ meeting
SEHAB Succession Planning	Assist CAs to identify potential Board Members, mentor, inform them of SEHAB	All
SEP outreach to youth and others through SEHAB, inclusion of youth perspective	Youth outreach is community group's work plan item, linked to SEP revitalization, request roundtables to include how community is involving youth	All

1000 Break (15 minutes)

III Identify agenda items for next meeting

ITEM	SPONSOR
1.
2.
3.
4.
5.
6.
7.
8.
9.

IV Identify/Review action items for next meeting

ITEM	ACTION	DUE
1.PSkF: Review and update modules	Zo Ann and Alice	Dec 30?
2.Fisheries Act: Changes and re-sending to parliament, ask to be consulted	Jack	RHQ meeting
3.WSP: review participation, send SEHAB WSP doc with cover letter to community and cc CAs	Jack	Aug 15
4.Southern Chinook Roundtable: How can SEHAB be engaged in this process	Alice
5.Roundtable Recommendations	Jack	RHQ meeting
6.SEHAB Committees: DFO staff to participate I committees	Alice
7.SEHAB Document, Making a Difference, send to Alice	Don	completed
8.CA job descriptions review and development: request to be consulted	Alice
9.DFO Consultation Secretariat, get on list	Alice
10.Framework assessment	Alice	Aug 30
11.Membership: Contact Rob Bell Irving, Rep Mike Von Zuben to send resume to SEHAB	Don	Sept 30
12.Nav Aids: Revisit nav aids for gaps and to update	Don to lead, Greg and Jan to help	Sept 30
13.Letter: Minister’s meeting, thank you letter	Don	Aug 30
14.Aquaculture Licensing, PIP Enhancement facility group interviews and CA question and format development	Don	October 2011
15.Aquaculture Licensing PIP Enhancement Facility group and CA interviews	All	April 30 2012
16.SEHAB Reporting to DFO, end of fiscal, minutes and financials with short cover report	Dianne	Feb 28, 2012
17.Provincial Representation, John von Dogan offer follow up, Prov to cover their participation costs	Lee	September, 2011
18.RHQ meeting follow-up meeting, set date: ZoAnn Brian Paul Jack (Don) to attend	Jack	September 26, 2011
19.WAM update from Valerie Cameron, Water Stewardship Branch	Lee	September, 2011
20.Roundtable Template, use our Workplan	Communications Committee	September 2011
21.Send Roundtables two days before the meetings to SEHAB Secretary	Dianne
22.Membership Info: Update contact or bio info, send in to Don	All
23.

V Planning

A. Minutes from this meeting to be ratified by August 15, 2011

B. Date of next meeting – November 4-6 2011

C. Meeting location – Pinnacle Hotel North N Vancouver BC

D. Invitation to build agenda by –

E. Draft agenda due on –

F. Participants in Monday meeting at RHQ –ZoAnn, Jack, Brian, Paul, (Don )

VI Adjourn at 1200

VII 1200 Process claims

VIII 1200 – 1300 Lunch

Minutes-Jan 2011

Saturday, 26 February 2011 16:43 |

Written by Administrator |

FRIDAY January 28, 2011

Committee Meetings

WSP/SA Committee, two letters drafted

Communications Committee, transition from Past Chair -Tracy to New Chair -Dianne Completed

SATURDAY January 29, 2011

I Attending

Members attending

Jack Minard, ZoAnn Morten, Terry Tebb, Gord Wadley, Dianne Ramage, Jim Shinkewski, Leandre Vignault, Tracy Bond, Lee Hesketh, Dave Smith, Brian Smith, Jan Lemon, Eric Carlisle

Regrets

Don Lowen

Invited Guests

Ed Woo, Fisheries and Oceans Canada, Regional Manager- Watershed Planning
Cindy Harlow, Fisheries and Oceans Canada, Community Advisor - Sunshine Coast/Howe Sound
Paul Cipywnyk, Byrne Creek Streamkeepers Society, Proposed Alternate Dianne Ramage
Wayne Salewski, BC Wildlife Federation, Nechako White Sturgeon Recovery Initiative, Proposed Alternate Tracy Bond

II Reports

Welcome (Chair)

Introductions

Recognition: Jeff Jung, Dave Smith, Ev Person to be recognized for their exemplary work with SEHAB

Action Items Generated From Quesnel Friday Forum De-Brief

ITEM	ACTION	STATUS
Letter of information due to lack of response to 1-800 numbers (ORR)	Don Lowen	Information received from C& P
Request that report of ORR internal review be forwarded to SEHAB	Aleria Ladwig	Not Received, Habitat Committee to Request at RHQ meeting Monday
Report on October 16th conference call with Kaarina McIvney	Don Lowen	Send comments via email before end of February
Volunteers in CA vehicles, youth or anyone	Brian Smith and Dave Smith	Unresolved, check other insurance you may have, Reconfirm with Ed Woo
Include SEHAB on next CA agenda	Aleria Ladwig	Done
SEHAB youth representative	All	Discussion, Board Members each have more than 10 years experience, youth perspective can be gained more appropriately through other means

Roundtables

Cindy Harlow – local interest in SEHAB, Report pending

Review roundtable input, identify issues linked to work plan, develop action items, determine action for those items not on work plan, establish core issues for report to RHQ

RHQ Report, Ed Woo, Report pending

Committee/Project Reports

Executive – Jack

Communication – Dianne: CA and constituent concerns re reporting in and out, relationships and website commentary - consolidate referral list for issues outside of SEHAB’s mandate, develop MOU for this
Finance – ZoAnn: Projected budget if all vacancies are filled, was presented also 3 scenarios to be provided by Mondays meeting, See finance Committee Report
Membership – Jan: Tenure process, update 10 year process, discussion re vacancies, provincial representation

Governance – Jack

Motion to change Nav Aids to include the Board in approving alternates

WSP/Stock Assessment – Leandre/Jack

Education – Terry/Jim

CIP Review Committee

WSP/Salmon Stock Assessment Committee

Information updates -

Steelhead - Eric
Living Water Smart - Jack
Sport Fishing Ethics/Accreditation - Terry

III Review Action Items of Last Meeting

ITEM	ACTION	DUE
1. Forward “Making a Difference” report to Aleria Ladwig	Don	Done
2. Develop Stock Assessment Questions	Leandre and Stock Assessment Committee	Feb 2011
3. Write letter to request meeting with Province of BC re Provincial Representation, send draft to Board	Jack	Done
4. New executive to recommend assignments to Board	New Executive	Done / accepted
5. Letters to board members whose tenure will expire at winter meeting. Letters to CA’s requesting nominee and explaining process, Affected members: Tina Chestnut, Rob Dams, Pat Fairweather, Maurice Coulter-Boisvert, Erica Blake	Don	Done
6. Motion to move AGM to summer meeting	Jack	All in favour
7. Executive to put gifts of appreciation for Jeff, Dave and Ev	Dianne	Done / presented

SUNDAY December 30, 2011

Business Agenda

Committees, New Chairs

1 Executive – Jack

2 Communications – Dianne

3 Finance – ZoAnn - Projected budget if all vacancies are filled

4 Membership – Jan

5 Governance - Jack

6 WSP/Stock Assessment – Leandre

7 Education - Jim

8 Habitat – Jack

Information updates -

(a) Steelhead – Eric

(b) Living Water Smart - Jack

DECISIONS

II Identify agenda items for next meeting

ITEM	DETAILS	SPONSOR	ACTION
SEP Revitalization	Requested copy of SEP Revitalization Plan	Jack	Follow to RHQ meeting
CA Meeting, Feb 24, 2011	Don, Jack, ZoAnn, Tracy to attend	Jack	Follow to RHQ meeting
Strategic Review, 5% lowest priority activities (programming ) to be cut no longer funded by Canada, ~this permanent cut to DFO budget will be 90 million nationally All government departments have cut their budgets by 5% as requested by governing body. Additional cuts to department - levy for common services, and other budget reallocations	What does this mean to community, track cuts and impacts and watch for benefits/impacts from combining and integrating . Requested copy of Strategic Review and Business Plan	Executive Committee	Follow to RHQ meeting
Pacific Aquaculture Regulations licensing requirements for aquaculture industries	Requested copy of industry regs, licensing info	Jack	Follow to RHQ meeting
Pacific Aquaculture Regulations licensing requirements for SEP community license facilities development participation	Requested copy of existing requirements for DFO CAs and requested that DFO consult SEHAB on new SEP licensing regs, requested DFO to apply for common license for all PIP facilities as they have for SIC, request information on where this requirement came from, sample license	Executive Committee, All Members	Follow to RHQ meeting
Aquaculture Regulations and PIP	monitor community experience of aquaculture licensing, consider forming a committee to monitor	All Members, Jack	Follow to RHQ meeting
Ownership of SEP- program, facilities, fish	Discuss/consult with DFO	All Members	Follow to RHQ meeting
AG Reports, 1986 Habitat Policy Review, Habitat Synthesis Document, What We Heard, ORR Report, Habitat Compliance Framework	Requested DFO- SEHAB / PSkF host province wide consultation follow up/ update to 2008 consultation	Executive Committee, All Members ,	Follow to RHQ meeting
Request Meeting with the Minister	Seek support and assistance from RHQ	Jack	Follow to RHQ meeting
SEHAB Budget	Add BCWF and Friday forums to all meetings, then send 3 options for 2011 budgets to Ed Woo	Finance Committee, ZoAnn	Provided for RHQ meeting
SEHAB Succession Planning	Assist CAs to identify potential Board Members, mentor, inform them of SEHAB	All
SEP outreach to youth and others through SEHAB, inclusion of youth perspective	Youth outreach is community group's work plan item, linked to SEP revitalization, request roundtables to include how community is involving youth	All

III Identify/Review action items for next meeting

ITEM	ACTION	SPONSOR	DATE DUE
Communication with CA, needs improvement, CA conference call	Send agendas and minutes and post roundtables to website, remind Board Members to send this as well, send direct link to CA’s	Communications Committee, Dianne	Feb 2011
CA Reference Guide, SEHAB Section	Send existing SEHAB Introduction Brief to Cindy	Communications Committee, Don	Feb 2011
DFO National and Regional Budgets 2011-2012, Expenses 2010-2011	Request copy of budget and expenses, send Ed Woo what we have so he knows what to send	Communications Committee, Dianne	Feb 2011
Continue to develop roundtable template		Communications Committee, Dianne	March 2011
SEHAB vacancies and provincial rep	Jack letter to Province, Wayne to correspond with BCWF and SEHAB membership committee	Jack, Wayne	Feb 2011
Refer issues outside SEHAB workplan to Appropriate Groups, list groups outside SEHAB	Circulate list to get additional info Begin MOU process with other NGO’s	Communications Committee, ZoAnn	April 2011
Website navigation improvement	Contact Pat Morten All to send in their roundtable reports. Committee reports to Secretariat	Communications Committee, Dianne	Feb 5, 2011
Resignation of Board Member, Terry Tebb wishes to resign due to extensive work pressures	Terry to send letter to SEHAB, recommends Jim Shinkewski to be PSF rep paperwork, membership committee to process	Terry / Don	Feb 2011
WSP request copy of implementation plan and framework and indicators for the 5 year review	Send letter to Sue Farlinger, RDG Pac	WSP/Habitat Committee	Feb 2011
Stock Assessment, description of how DFO will manage fish and MSC certification (manage without measuring, budget cuts, rumor of cuts to Black Creek data collection)	Send letter to Sue Farlinger, RDG Pac	Stock Assessment Committee, Jack	Feb 2011
CIP Committee and Education rolled together	Rolled into communications committee	Jim	Done
Steelhead Society	Roundtable to reflect the Steelhead Society’s Provincial level business	Eric	Feb 5, 2011
WAM, Living Water Smart	Information on website, review what is there, comment on blog, look for other opportunities for consultation	All	Ongoing
Tidal Waters Sport Fishing Certification, 60% took accreditation, well received	Get copy of certification criteria, post to website	Terry	Feb 2011
Friday Forum	Discussion- format, once a year, regional focus, potential biennial province wide event	All	March 2011
PIP/CA Long Term Funding Challenges	SEP Revitalization, PSF role	Jack	July 2011
SEHAB Board Development	How do we learn and build internal capacity	Executive	July 2011
Review SEHAB Committee structure, purpose, participants	Develop a SEHAB Logic Model Lite	Jack	March 2011
Habitat Committee to prep for RHQ Meeting Monday, hold conference call or pre-meet	Develop Agenda	Jack	Done, discussed, presented

Action items for Monday RHQ meeting

ITEM	ACTION
SEP Revitalization	Requested copy of SEP Revitalization Plan
Inform Ed Woo who is attending the CA Meeting, Feb 24, 2011	Don, Jack, ZoAnn, Tracy to attend, confirmed DFO to cover cost
Strategic Review, 5% least priority cancel and give back funds to Canada, ~90 million nationally from DFO back to Canada from this, also levy for common services, and other budget reallocations see previous notes	What does this mean to community, track cuts and impacts and watch for benefits/impacts from combining and integrating . Request copy of Strategic Review and Business Plan
Pacific Aquaculture Regulations licensing requirements for aquaculture industry	Request copy of industry regs
Pacific Aquaculture Regulations licensing requirements for community license facilities development participation	Request copy of existing requirements for DFO CAs and request that DFO consult SEHAB on new PIP licensing regs, request that DFO consider all options including applying for common license for all PIP facilities as they have for SIC, community sign BMPs Get legal council and determine changes to relationships / liability
AG Reports, 1986 Habitat Policy Review, Habitat Synthesis Document, What We Heard, ORR Report, Habitat Compliance Framework	Request DFO- SEHAB / PSkF host province wide consultation
Request Meeting with the Minister	Seek support and assistance from RHQ
SEHAB Budget	Add Friday forums to all meetings, then send revised budget to DFO

Action Items or Discussion for Sunday

ITEM	ACTION
MOTION Accept Nav aids wording change: Include words in red: Appointments from the volunteer community (Members and alternates): The appropriate nominating body shall submit the following information	Accepted by all, Carried
MOTION SEHAB Board to move forward filling vacancies for two areas, Sunshine Cost and West Vancouver Howe as CAs have expressed interest and have appropriate interested volunteers	Jan moved, Leandre second, Carried
MOTION Accept new executive	Terry moved, Leandre second, Carried
Recommendation- Board accept the nomination of Paul Cipywnyk, by Maurice Coulter Boisvert as the new SEHAB alternate and Dianne Ramage to remain the SEHAB Member	Accepted by all, Carried
Recommendation- Board accept the nomination of Wayne Salewski by Tina Chestnut as the new SEHAB alternate and Tracey Bond to remain the SEHAB Member	Accepted by all, Carried
Recommendation- Board accept the nomination of Greig Houlden by Brenda Donas as the new SEHAB member and Gord Wadley to remain the Alternate SEHAB Member	Accepted by all, Carried
Recommendation- Board reduce Lower Fraser north Side Representation to one Board Member, as outlined in Nav Aids	Accepted by all, Carried
Recommendation- Review Banking relationship and challenges, seek better service with better rates, transfer balance to new bank ZoAnn Morten, Brian Smith and Dianne Ramage to be signing authorities, any of two to sign	Accepted by all, Carried Action Finance Committee Chair, ZoAnn Morten
SEHAB CA conference call discussion of confidentially of meeting notes	Members and executive are equal, all info to executive is to be shared with all members, confidentially is beyond SEHAB, when requested, Notes were shared and passed around for SEHAB review

Proposal to amend NAVAIDS

NAVAIDS, Amendment to add the requirement that nominating body provide same information as that required for members. (Amendment in red.)

I. Participation

A. Board

3. Appointment Process (Amended June/05, February/08, May/10)

(a) Appointments from the volunteer community (Members and alternates): The appropriate nominating body shall submit the following information to the Board’s nominating committee in time for review and consideration prior to a general meeting:

i) A resume outlining the candidate's career and volunteer activities, and;

ii) A statement indicating the candidate's interest in Pacific salmon, support for the aquatic stewardship community and the DFO Community Advisor role.

IV Planning

A. Minutes from this meeting to be ratified by February 14, 2011

B. Date of next meeting – July 22-24, 2011

C. Meeting location – Lumby, BC

D. Invitation to build agenda by – June 6, 2011

E. Draft agenda due on – June 22, 2011

F. Participants in Monday meeting at RHQ – Jack, Brian, Dianne, Paul

V Adjourn

Process claims

Upcoming Meeting

Friday, 21 January 2011 09:04 |

Written by Administrator |

Date of next meeting – July 22-24, 2011

Lumby, BC

Last Updated (Saturday, 26 February 2011 17:40)

Oct. 2010-Membership Committee Report

Friday, 26 November 2010 15:23 |

Written by Administrator |

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Meeting Minutes

Meeting Minutes - Nov. 2011

A. Minutes from this meeting to be ratified by November 20, 2011

B. Date of next meeting – Jan 27, 2012 second choice Jan 20, 2012

C. Meeting location – North Vancouver

D. Invitation to build agenda by – Jan 2, 2012

E. Draft agenda due on – Jan 13, 2012

F. Participants in Monday meeting at RHQ – Paul, ZoAnn, Don, John to attend,

G. Jack to confirm Nov 15th with Bonnie, Kaarina and Alice

Meeting Minutes-Lumby BC-July 2011

A. Minutes from this meeting to be ratified by August 15, 2011

B. Date of next meeting – November 4-6 2011

C. Meeting location – Pinnacle Hotel North N Vancouver BC

D. Invitation to build agenda by –

E. Draft agenda due on –

F. Participants in Monday meeting at RHQ –ZoAnn, Jack, Brian, Paul, (Don )

Minutes-Jan 2011

3. Appointment Process (Amended June/05, February/08, May/10)

Upcoming Meeting

Oct. 2010-Membership Committee Report

G. Jack to confirm Nov 15^th with Bonnie, Kaarina and Alice