Members of the SEHAB communications team bring with them the asset of their networking capabilities, the ability to take complex information and volume of information and issues and compile it in an easy to understand and find format.

May 2006

Communications Committee Feb to March, 2006
Brian Smith, Jack Minard, Dianne Ramage, ZoAnn Morten (chair)


Communications produced advertising pamphlets for our forums, Groundwater and Coho. Board members used their contact listings for their areas to get the word out. We have many more members of the board who have completed the task of setting up group email communications listings or ways to get a hold of their community. We put ads in the local papers (under there free boards) and used additional community list serves to spread the word.

Speaking of ads: Unique opportunity to get an ad into the paper in Prince George area. Group was producing an insert on Earth day and the types of activities that people could do to prevent harm. They wanted to ensure that the advertisers on the same page were earth friendly, thus our chance to place an ad. The costs were picked up by the local CA. This was done with a very tight turn around time. Good to know the CA’s well and that they know us and think of us when such opportunities arise. (put link to tina ads here)

Conference line: This has been a great tool for communications, regular committee and consultation committees have been able to use this to get work done without travel costs. To ensure the best use of the line and that we track to budget we need those who call a conference to let me know the date and length of the call. As well I think it helps George if you cc him and point out a couple of highlights from the call.

Name badges: We didn’t get to spend our budget so no name badges were made, but we really wanted to have people at our forums be able to identify the SEHAB members. Brain and I spoke, came up with the idea, and I made the name tags out of odds and sods, of name tag holders that were at the PSkF office. These will work just fine I think.

Web site: Updates include our minutes from previous meeting with the round tables as a link, this has allowed for a clean page that is easy to read and to get just the info you are most interested in. We were looking to do a message board, but again, no funds. Power points form our last forum are on the site and I asked Bert if we could post his as well. (taking it for granted that the others would be okay, * look to Jack and Sandie for a nod :>) New photos from the forum will be added, both Don and I were clicking. I’ll need head shots of new board members and would like to do retakes for those of us that have lost weight.

Pens: Arrived the day after our last meeting so were available last night for thank you’s. These go pretty quick when 5 speakers. I bought them off the internet last time as I couldn’t find anything in the stores. Please all keep your eyes open for ~ 10.00 pens with additional function (stylus / laser pointer etc)

Display board: Dave Smith has taken it to two events, after this meeting it will need updating so please take a closer look and give your ideas. Next event for display is at UBB 11 June 17, 2006.
line and that we track to budget we need those who call a conference to let me know the date and length of the call. As well I think it helps George if you cc him and point out a couple of highlights from the call.

February 2005

Communications between Meetings

Idea: Communications between the SEHAB rep and their area groups. We will suggest to the board, that each rep compile a group email list for their region, so that SEHAB can hear from community and community can hear from SEHAB. After each meeting a SEHAB statement to be put together, sent to
our SEHAB reps and then the rep will send it to the broader community.
Draft copy of the CID directory can be used as starting point. Plus a listing of others such as DFO sand Prov staff.

Action: to be brought to full board meeting, as to who and how. Communications committee
will assist the members in setting up an email account ie: From - Brian
Smith Your SEHAB Representative.

SEHAB meeting outcome action: Netiquette will be on agenda for October meeting

Idea: Communications (and other committees) how are their tasks
determined, do they have the ability to say they don't want to do a task
that comes forward from the board? Determination of administers role and
volunteer committee roles.

Action: Bring idea to full board, of having a chance to discuss action
items that your committee is tasked with within 1 month of the full
meeting (so at first committee meeting) and determine who will do the task
or if the task is beyond the capacity of the members

SEHAB meeting outcome action: Each action item tasked at meetings will have a date attached, if item not completed by this date, then see if another can take it on.

Update on year-end purchases; Purchases included a tabletop display, a conference type phone, flip chart paper / pens etc.

Conference line - set up protocol for all SEHAB committee's to use. Talked of anticipating a need of $1,000.00 to be in Communications budget (column only not transfer of funds) this would allow for committee conference calls, Chair of committee to let Communications know when they are
arranging a conference call, plan on 1/2 hour meetings, if they go over this time alottment, they are to send a note to this effect to communications.

Action: Send contact info to each of the committee chairs, has already been sent to executive. so in effect I think that covers the chairs along with ZoAnn
SEHAB meeting outcome action: Attached is one pager to SEHAB members as to how to dial in.

Display for workshop -Action - each member of the communications committee was to review the
SEHAB.org website and let ZoAnn know what they thought should be pulled from this to go on the display. ZoAnn got copies made and mounted. As well our WSP info and Steelhead communications, were  printed and put into binders Brian got Steelhead info together. TOR and Governance papers are available for display as well. Need to include web address on display.

Telephone inquiries: Who is calling SEHAB and how can we know when traffic
/ demand for info increases?

Action: Ask Lorraine and board reps to track (write down) each call to
SEHAB for April and May and then for June / July to see if demand increases after Workshop 2005. Then track till we start doing the after meeting news releases to the groups and see if demand goes up again and
the types of requests we get.
SEHAB meeting outcome action: Lorraine reported having two calls to SEHAB line, SEHAB email list was spam.