MEMBERSHIP PACKAGE

Update - November 2008

• Administrative Information

• Policy and Protocol

• Membership List

• Committee Membership

Note - This annual update supersedes neither SEHAB’s NAVAIDS governance document nor its terms of reference with Fisheries and Oceans Canada.

 

Administrative Information

Estimated Time Requirement for Board Member

Attendance at Board meetings - 3 X 2.5 days (travel, Friday night meeting, full day Saturday, half day Sunday and return travel) = 7.5 days

Participation in at least one committee - 12 days (about one full day equivalent per month) = 12 days

Estimated time commitment = 20 days per annum

Information for Conference Calls

Conference calls

Dial 1-877-385-4099 (604-899-2339 for Greater Vancouver residents)

Participants’ code 9113834#

Remember to have your facilitator call in to activate the line

Message Board - URL for private SEHAB members only message board is http://disc.yourwebapps.com/Indices/235254.html. Scroll to the bottom of the page where it says Click here to receive daily updates. and sign up. Please post relevant information for members here.

 

Policy and Protocol

Agendas

Four weeks prior to next meeting, the Secretariat:

Re-formats minutes of last meeting, adding identified action and agenda items,

Distributes as draft agenda to all on listserve, and

Invites submissions over next two weeks.

Upon receipt of the draft agenda and prior to 2 weeks before the next meeting, the Board member determines accuracy and completeness, and forwards edits to the Secretariat and Secretary only. (Not listserve)

Before two weeks prior to next meeting, Secretariat forwards draft agenda with submissions to Secretary for feedback on meeting structure and flow. (Not on content)

Two weeks prior to next meeting, Secretary forwards agenda with revisions as above, to Secretariat for distribution to all on listserve. Cover note requests that all members check action items and presentations to ensure that they are prepared for meeting.

Minutes

During meeting, Secretariat records motions, decisions and actions only.

(First reading) Following the meeting, and as soon as possible,

Secretariat re-formats agenda, adds motions/decisions/actions, and distributes as draft minutes only to those who attended meeting.

Attending members submit changes re draft minutes to Secretariat, Secretary and Chair. (Not listserve)

(Second reading) Prior to three weeks following the meeting,

Secretariat edits minutes accordingly, and forwards edited version to attending members with a deadline for feedback. (Edits to be highlighted for ease of review)

Attending members submit changes re draft minutes to Secretariat, Secretary and Chair.

Prior to four weeks following the meeting, Secretariat forwards draft minutes to Secretary for proofing.

Once proofing process is complete, and no later than four weeks following the meeting, Secretariat distributes ratified minutes to listserve, designated DFO recipients, and to website manager.

Roundtable Submissions

Four weeks prior to next meeting, Secretariat invites Board members to forward roundtable submissions to Secretariat only.

All members will submit a report for their community or organization in 12 point Arial font. The report clearly addresses issues within SEHAB’s terms of reference, includes impacts on salmon and salmon habitat, and concludes, if possible, with recommendations for resolution.

Secretariat will accept a roundtable submission for posting if it is received electronically, and within one week following meeting.

Prior to four weeks following the meeting, Secretariat assembles and formats, then - with meeting minutes - distributes roundtable submissions to listserve, designated DFO recipients, and to website manager ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it ).

Roundtable Format

Date

Area

Representative

Challenges/Issues and Opportunities/Successes of the Volunteer Aquatic Stewards

Management (Fisheries Management)

Enforcement (Conservation and Protection)

Habitat - Freshwater (Oceans, Habitat and Enhancement)

Habitat - Oceans, Estuaries and Marine (Oceans, Habitat and Enhancement)

Salmon Enhancement (Oceans, Habitat and Enhancement)

Science, Canadian Hydrographic Service (Science and Research)

Stewardship & Community Involvement (Stewardship & Community)

Consultations: Acts, Regulations, Policy, Program Development and Implementation, Capacity, and Partnerships (Consultations)

Treaty & Aboriginal Programs (Treaty & Aboriginal Programs)

Safe and Accessible Waters (Canadian Coast Guard, Navigable Waters,Small Craft Harbours)

Yearly Template for SEHAB Board Meetings

Note – Verbal Departmental and Committee reports plus electronically submitted roundtable and Committee reports are due at every Board meeting.

 

February

Saturday AM

Departmental/Committee reports

Final annual project reports

Annual roundtable per an agreed format (see Membership Update)

Workshop - Choose this year’s projects from roundtable info.

Saturday PM – Workshop – Design projects including required resources, timeline, goals.

Sunday AM – Business agenda

Sunday PM – Committee meetings

June

Saturday AM

Departmental/Committee reports

Guest speakers/special presentations

Saturday PM – Project reports

Sunday AM – Business agenda

Sunday PM – Committee meetings

September

Saturday AM

Departmental/Committee reports

Guest speakers/special presentations

Saturday PM – Project reports

Sunday AM – Business agenda

Sunday PM – Committee meetings

 

Committees

Executive

Don Lowen, Chair

Lynne Broekhuizen, Past Chair

Jack Minard, Vice Chair

Dave Smith, Treasurer

Tracy Bond, Secretary

Communication – Tracy Bond, Zo Ann Morten, Jack Minard, Dianne Ramage, Joanne Day

Finance - Dave Smith, Zo Ann Morten, Jeff Jung

Membership – Lynne Broekhuizen, Jack Minard, Eric Carlisle

Ad hoc Committees – Jack Minard

Governance - Don Lowen, George Farrell, Dianne Ramage, Jeff Jung

Education - Don Lowen, Jack Minard, Mark Johnson, Theresa Southam

Steelhead - Eric Carlisle, Ev Person, Jack Minard

Wild Salmon Policy - George Farrell, Jack Minard, Don Lowen, ZoAnn Morten

Salmon Stock Assessment Working Group - George Farrell, Jack Minard, Leandre Vigneault, ZoAnn Morten, Don Lowen, Lynne Broekhuizen, Jan Lemon, Ev Person, Gord Wadley

 

Membership Roster (November 2008)

 

 

Community Advisor	Location	Member	Address	Contact Information
Sonora Butterfield (Acting)	Lower Vancouver Island	Don Lowen, Chair       Alternate: Dave Aldcroft	3731 Winston Crescent Victoria, B.C. V8X 1S2     555 Kilmalu Road Mill Bay, BC V0R 2P2	250-388-4756 (Res) 250-388-4759 (Fax) 250-213-8582 (cell) This e-mail address is being protected from spambots. You need JavaScript enabled to view it   250-743-0487 (Res) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Dave Davies	Central E. Coast Vancouver Island	Jack Minard, Vice Chair       Alternate: Faye Smith	4916 Island Highway N. Courtenay, B.C. V9N 5Z1	250-331-0670 (Office) 250-338-4934 (Home) 250-897-4670 (Cell) This e-mail address is being protected from spambots. You need JavaScript enabled to view it   This e-mail address is being protected from spambots. You need JavaScript enabled to view it
	Northern Vancouver Island	Lynne Broekhuizen, Past Chair	Box 646 Port McNeill, B.C. V0N 2R0	250-956-4562 (Res.) 250-956-3939 (Bus.) 250-956-3939 (Fax) 250-949-1195 (cell) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Maurice Coulter-Boisvert	North Side Fraser River, Burnaby to Mission	Dave Smith, Treasurer       Alternate: Jennifer Atchison	24818 100th Avenue Maple Ridge, B.C. V2W 1S3     2625 Noel Drive Burnaby, B.C. V3J 1J2	604-467-1188 (Res.) 604-240-8503 (Cell) 604-462-8643 (Hatch) This e-mail address is being protected from spambots. You need JavaScript enabled to view it   604-320-9132 (Res.) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Roy Argue/ Tina Chestnut	Central Interior North of 100 Mile House	Tracy Bond, Secretary	2184 Williams Road Quesnel, BC V2J 6K1	250-992-2295 (Res.) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Christina Engel	QC Islands/ Haida Gwaii	Léandre Vigneault     Alternate: George Farrell	P.O. Box 74 Tlell, B.C. V0T 1Y0   Box 1045 Queen Charlotte, B.C. V0T 1S0	250-557-4453 (Res) This e-mail address is being protected from spambots. You need JavaScript enabled to view it     250-559-8715 (Bus.) 250-559-8715 (Fax) 250-559-4734 (Res.) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Maurice Coulter-Boisvert	North Side Fraser River, Burnaby to Mission	Dianne Ramage       Alternate: Jennifer Atchison	2714 Goldstream Cres. Coquitlam, B.C. V3C 5G5     625 Noel Drive Burnaby, B.C. V3J 1J2	604-464-1099 (Res) 604-664-7664 (Bus.) 778-895-4858 (cell) This e-mail address is being protected from spambots. You need JavaScript enabled to view it   604-320-9132 (Res.) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Brenda Donas	Smithers, N/Western BC	Ev Person       Alternate: Gord Wadley	Box 904 Smithers, B.C. V0J 2N0   675 Old Babine Lk. Rd. Smithers, BC V0J 2N6	250-847-3380 (Res.) 250-847-4458 (Fax)     250-847 5933 (Fax) 250 877-8395 (cell) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Rob Dams	Northern Interior North Coast	Jan Lemon         Alternate: Ian Maxwell	General Delivery Oona River, BC V0V 1E0	(250) 628-3241 (Res) (250) 628-3241 (Fax) (250) 624-1789 (Cell) This e-mail address is being protected from spambots. You need JavaScript enabled to view it   This e-mail address is being protected from spambots. You need JavaScript enabled to view it
N/A	Pacific Salmon Foundation	Terry Tebb, Deputy Executive Director   Alternate: Jim Shinkewski	300 -1682 West 7th Av. Vancouver, BC V6J 4S6	Ph: 604-664 7664 Fax: 604-664 7665 This e-mail address is being protected from spambots. You need JavaScript enabled to view it www.pacificsalmon.ca   This e-mail address is being protected from spambots. You need JavaScript enabled to view it
N/A	Pacific Stream-keepers Federation	ZoAnn Morten         Alternate: Dianne Ramage	720 Orwell Street North Vancouver, B.C. V7J 2G3     2714 Goldstream Cres. Coquitlam, B.C. V3C 5G5	604-986-5059 (Res.) 604-986-5059 (Fax) This e-mail address is being protected from spambots. You need JavaScript enabled to view it www.pskf.ca   604-464-1099 (Res) 604-664-7664 (Bus.) 778-895-4858 (cell) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
N/A	BC Steelhead Society	Eric Carlisle       Alternate: Barry Thornton	1095 Inglewood Avenue West Vancouver, B.C. V7T 1Y1   1841 Robb Avenue Comox, B.C. V9N 4S4	604-922-6224 (Res.) This e-mail address is being protected from spambots. You need JavaScript enabled to view it     250-339-3754 (Res.) 250-339-1101 (Fax)
N/A	DFO Liaison	Jeff Jung, Manager	Stew. & Com. Inv. Unit (OHEB) 200 - 401 Burrard St. Vancouver, B.C. V6C 3S4	604-666-2948 (Bus.) 604-666-0417 (Fax) This e-mail address is being protected from spambots. You need JavaScript enabled to view it
N/A	Administration	Lorraine Harvey	3802 Brockton Crescent North Vancouver, B.C. V7G 1R6	604-929-7957 (Res) 604-929-1913 (Fax) 604-313-4931 (cell) This e-mail address is being protected from spambots. You need JavaScript enabled to view it