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SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD MINUTES

June 14/15, 2008
E. A. Ross Room, Queen Charlotte Community Hall
134 Bay Street, Queen Charlotte City

DISCUSSION DOCUMENTS

SATURDAY June 14, 2008 9:00 AM

  1. ATTENDING

    1. Members attending – Jack Minard, Don Lowen, Leandre Vigneault, Jan Lemon, Dianne Ramage, ZoAnn Morten, Ev Person, Tracy Bond, Jeff Jung (DFO), Lorraine Harvey (Admin Support)
    2. Members not attending – Lynne Broekhuizen, Dave Smith, George Farrell, Eric Carlisle
    3. Regrets – Paul Kariya
    4. Guests
      1. Christina Engel, Community Advisor (Queen Charlotte Islands)
      2. Brian Riddell, Division Head, Salmon and Freshwater Ecosystems, Science Branch, Pacific Biological, Fisheries and Oceans Canada
      3. Brenda Donas (Community Advisor, Smithers) – Saturday AM only

  2. REPORTS, PRESENTATIONS and ROUNDTABLES

    1. Reports

      1. Chair’s Report - Lynne Broekhuizen
      2. Correspondence in -
      3. Correspondence out –

    2. Presentations

      1. Brian Riddell
        • Stock assessment is what feeds management decision-making.
        • Wants to build on relationships with community.
        • Will send an organizational chart for stock assessment, and will obtain for SEHAB a schedule for upcoming Deputy Minister’s tour, and offered twice annual updates to Board
        • Last successful increase to budget in 1999
        • Cannot find a head of stock assessment – head position
        • Will brief SEHAB on new major projects, including coalbed methane / 2 new ports
        • Major projects only have 3 biologists left
        • Senior staff time spent on advisory role and court cases
      2. Christina Engel
    3. Departmental Update (Jeff Jung)
  3. Discussion on Revised SOW for Administrative Support
  4. Review Action Items of Last Meeting

  5. Adjourned at 17:30 p.m.

SUNDAY June 15 (0830)

  1. COMMITTEE REPORTS
    1. Standing Committees
      1. Communication (ZoAnn, Jack, Dianne)
        Moved by Jack Minard and seconded by Don Lowen that all final communications, in and out, be provided to all members via the list serve. Carried.
      2. Financial (Dave, ZoAnn, Jeff)
      3. Membership (George, Jack, Eric)
    2. Ad hoc Committees
      1. Steelhead (Eric, Ev, Jack)
      2. WSP Committee (George, Don, Dianne, Jack, ZoAnn and Lynne)
    3. Other Reports
      1. Community Involvement Program review – No activity. Don has requested information from those involved in order that SEHAB members are kept informed.
      2. SEHAB report to CA meeting (Jack, ZoAnn) – link
        Jack prepared a PowerPoint presentation, but was unable to display it due to equipment problems. (Presented the materials from the PP) Presentation included SEHAB’s changes to its governance model and the TOR. The CAs reported that they were not getting the roundtable reports. Jack also reviewed all the various activities undertaken by SEHAB over the past two years, acknowledged that that CA workload is a major issue, reminded them that there are several areas in the Region not represented on the SEHAB board, and urged that the PIP program remain client-driven.

  2. Regional Roundtable Reports

    QCI/Haida Gwaii Roundtable Report
    North Coast
    Central Interior
    North Fraser Valley area
    North Side of Fraser
    Pacific Streamkeepers Federation
    Steelhead Society
  3. BUSINESS
    ITEM SPONSOR DECISION
    1. Develop Friday Night Forum based on enforcement issues Lynne Ongoing, TBA by July 31st
    2. Pink Salmon Netpens Jack Ongoing
    3. Emergence of independent consultative processes ZoAnn, Don Reported
    4. Opening balance/Expand Membership Don Referred to Finance Committee
    5. Change signing authorities to include Secretariat, Treasurer and one other member, and to remove all other signatories Don Lorraine to undertake immediately. ZoAnn Morten will be third signatory.
    6. That Board establish a two-signature system for cheques Don Lorraine to undertake immediately
    7. Electronic access to accounts ZoAnn Signatories to have electronic access. Lorraine to arrange by August 15th.
    8. Start date for 2009 contract Lorraine and Dave Moved by Jan Lemon and seconded by Leandre Vigneault that the Treasurer and Secretariat resolve issues re signing and dating of this year’s contract with Jeff Jung to determine actual start date of the contract. Carried
  4. Identify agenda items for next meeting
    ITEM SPONSOR
    1. Updates from Feb/08 workshop initiatives (enforcement, stock assessment, communication, RAR) Board
    2. Friday Night Forum Lynne
    3. Independent Consultations All
    4. Develop Strategic Work Plan All
    5. AG Audit Update Dianne
    6. Election of New Executive George
  5. Identify Action Items for Next Meeting

  6. PLANNING

    1. Minutes from this meeting to be ratified by July 13/08
    2. Date of next meeting – October 24-26th, 2008, Holiday Inn, North Vancouver
    3. Invitation to build agenda on – September 26th, 2008
    4. Draft agenda due on – October 10th, 2008

  7. Adjourned at 12:30 p.m.

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