SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD MINUTES
General Meeting, October 14-16, 2005
Coast Inn of the North
Prince George, BC
FRIDAY OCTOBER 14 2005
Pine Bark Beetle Public Presentation Session, SEHAB members attended the Nature Place’s presentation co-advertised by SEHAB
SATURDAY OCTOBER 15, 2005
Called to order at 9:05 a.m.
I. ATTENDING
Lynne Broekhuizen, Eric Carlisle, George Farrell, Lorraine Harvey, Janice Jarvis, Jeff Jung, Don Lowen, Jack Minard, Zo Ann Morten, Ev Person, Dianne Ramage, Brian Smith, Dave Smith, Gord Stewart,
Guest: Roy Argue, Fisheries and Oceans Community Advisor
Regrets: Jennifer Atchison, Shaun Hollingsworth, Alan Kenney, Doug McFee
II. REPORTS, ROUNDTABLES and PRESENTATIONS
A. Chair’s Report - George Farrell
There is a need for committee meetings between general meetings to maintain continuity of committee work.
Each committee please develop a schedule and forward to George.
Committees to identify issues and develop committee response.
Sharing the workload has involved everyone and made our tasks easier.
Mitch Drewes, DFO CA Terrace has proposed a representative for the North Coast area.
George will forward to the membership committee.
Lynne reported membership committee is developing a format based on our TORs and Navaids for membership nomination intake.
B. Secretary’s Report – Dianne Ramage
No correspondence received, generated or sent by Secretary. Executive is developing protocols to enable secretary and support staff to identify rolls and responsibilities, timelines and reporting framework.
C. Treasurer’s Report – Janice Jarvis Expenditures report April 1 - September 30th, 2005 circulated. SEHAB has two 2005 – 2006 contracts. Contract #1 Extraordinary Expenses Prince George Meeting $3,000 for travel expenses, allocated from 2004- 2005 budget. Contract #2 SEHAB $30,000 support funding allocated for standard operating expenses.
As at September 30 outstanding budget will be expensed by end of fiscal to fund new representatives at February meeting. Janice encouraged members to participate in appropriate activities that are in line with their membership in SEHAB and, upon approval of the executive.
MOTION: Accept expenditures report as presented
Moved by Lynne Broekhuizen and seconded by Ev Person to.
Carried.
D. Other Reports
SEHAB meeting with Sue Farlinger, DFO OHEB June 6th
Jeff reported the meeting was viewed as successful and recommended that similar meetings take place the first Monday after every SEHAB board meeting. Sue has been seconded to Ottawa ansd is expected to return to the region mid \November. She has made others in the Department aware of her respect for the value of the work that SEHAB is doing.
At the Executive Meeting to fallow full Board meeting, (October 16th), a date will be set to meet with Dave Ennel, Sue’s acting replacement.
Jeff is continuing discussion with his Provincial counterpart regarding Province’s participation and attendance at SEHAB meetings. At date of this meeting, no one had yet been appointed; however, it is on Ted Downing’s agenda. Commitment is excepted before Feb meeting. Roundtable
Queen Charlotte Islands Roundtable
South Vancouver Island Roundtable
Team BC – Ministerial Consultations 2005
E. Action Items of Last Meeting, Review
| ITEM | ACTION | STATUS |
| Develop process for posting financial statement and budget on the website | Janice, Lorraine | October meeting |
| Letter of support to Strategic Salmon Recovery Team in Merritt | Gord | Letter sent September 27th, 2005 |
| 1.Update report on January power failure event at Cowichan Hatchery | Don | October |
| 1.Refer to Canada/BC Agreement when Don and George meet with Sue Farlinger on June 6th, also ask her to press WLAP for a rep on SEHAB | Don, George | June 6th |
| 1.Follow-up letter to WLAP (Bruce Morgan) emphasizing the need for a representative on SEHAB because of issues that arose at June 4/5 meeting | George | E-mails sent August 4th and 8th, phone conversation September 27th, 2005 |
| 1.Write congratulatory letter to new Minister of Water, Land and Air Protection (or its successor) with a copy to Bruce Morgan | Brian | Draft prepared but not yet sent. |
| 1.Contact Professor Welch to do a presentation on Pacific Ocean Stock Tracking (POST) system (Feb. 2006 meeting) | Alan | ASAP |
| 1.Arrange for a presentation to SEHAB on the issue of groundwater quality and agricultural waste (esp. manure) e.g. Dave Tatum | Doug | Next meeting |
| 1.Contact Cathy Glover with regard to writing an article on best management practices for livestock farmers (find the farmer – write the article) ( e.g. John Anderson, Nicola Valley) | Lorraine | Done, awaiting details |
| SEHAB member(s) to attend Gavin Lake education conference. Liz to be asked to put Mandy on the event’s contact list | Mandy (tentative) Don | Mandy was unable to attend |
| Letter of introduction to James Boland | Don | October |
| Provide Jason Quigley’s Habitat monitoring/ evaluation team guidelines | Jeff | Copies will be sent to members by Jeff |
| Write a letter to Regan and to the Prime Minister regarding the lack of consideration to inflationary pressures when budgets are being developed | Shaun | Unknown. Shaun to be asked |
| Send a letter to The Consultation Secretariat on the WSP to thank them and indicate our support for Minister’s announcement, and looking forward to working with Secretariat and developing framework | ZoAnn | Done |
| Members check website to ensure their bios have been posted | All | Ongoing |
| Amend NavAids document | Don | Done |
| Each board member to start compiling e-mail listing of constituents for future communications. | All | Ongoing |
| Wild Salmon Policy Committee to draft a letter to the Minister | ZoAnn, Jack, Don | Done |
| Letter of thanks to Sue Farlinger re Workshop 2005 Thanks to Peter Donaldson Thanks to EWOS Canada for their sponsorship Thank you cards to children who participated. Letter of introduction to Ted Cook and outline of major SEHAB issues Letter to WLAP employees for attending workshop |
Brian |
Letter to Sue sent August 8th Done Done Done ASAP |
| Send revised TOR and NavAids to everyone | Don | June 20 |
| Develop standard introduction for SEHAB when corresponding with outside agencies | Don | Done |
| Pine Beetle Presentation | ZoAnn/Jeff | Done |
| Send e-mail to List serve re next meeting date and location | Lorraine | Done |
F. Special Presentations
1. Net-Etiquette – Gord Stewart
The do’s and don’ts of e-mail were reviewed and more advanced techniques explained. Presentation notes available from Gord
2. Pacific Salmon Foundation Community Salmon Program Update – Dianne Ramage
The Contribution Agreement that regulates and directs saltwater salmon retention Recreation Conservation Stamp and Commercial License Conservation Allocations between DFO and PSF has been signed. Process and criteria for community groups making application essentially the same. Two disclosures are now required from recipients of federal funds as part of additional accountability and financial oversight of federal funds: Debts to Canada and Conflict of Interest.
3. B.C. Societies Act – Dianne Ramage
The Societies Act states that a board member cannot receive compensation for work undertaken by the Society. This has been carried down to the PSF CSP and other benevolent funding applications. Occasionally the Society’s act is still problematic for groups that compensate board members for services.
4. DFO Consultations, Fall 2005 – Jeff Jung, DFO
DFO has undertaken a series of consultations each including six key topic areas: Fisheries Act renewal, fisheries reform, integrated ground fish proposal, the Wild Salmon policy, the Species at Risk legislation, Fresh Water recovery and proposed rock fish conservations areas. Invitations have been sent for current round September 20th to November 16th.
5. DFO Consultations, Fall 2005 October 12/13 Meeting – Zo Ann Morten
Zo Ann attended the above consultation and covered a wide range of topics. The Fishers Act discussions did not provide proposed changes to review until it goes before Parliament; however, consultations on commercial licenses were discussed. At present, they are short term, Department is considering long-term and transferable quotas to enable fishers to make better business plans. Zo Ann commented on other aspects of the meeting, including her observations and concerns regarding the facilitation. Additional information or to provide comment
http://www-comm.pac.dfo-mpo.gc.ca/pages/consultations/consultation2005/main_e.htm
6. Nechako White Sturgeon – Byron Nutton, DFO
Byron presented a comprehensive summary on the status of White Sturgeon in the Nechako River System. All areas of the system are suffering from recruitment failure, as are the upper and mid-Fraser River even though they are separate populations. He also outlined the hypothesis for this situation and DFO’s recovery program.
G. Standing Committees
1. Governance (Don, Dianne, Jeff, George, ZoAnn) – changes have been made to Governance Documents and they have been posted on the SEHAB website.
2. Communications (Zo Ann, Jack, Brian, Gord, Doug, Dianne, Joanne Day) –conference call meeting, support and plan the Pine Beetle presentations. Gord’s presentation on Net Etiquette was also a result of discussions of the committee. The Table Top display can be shipped for less than $20 each way if anyone needs it.
MOTION: Sponsor Zo Ann to attend the Speaking for the Salmon town hall meeting, Getting the Missing Fish Story Straight: Part II A Ten-year Retrospective on Fraser Sockeye Salmon November 7, 2005 at the Morris J. Wosk Centre for Dialogue, Simon Fraser University Vancouver, 580 West Hastings Street. Potential Expense $114.00 plus mileage from North Vancouver.
Moved by Jack Minard and seconded by Gord Stewart
Carried.
Proceeding and Information sharing: Gord suggested that conference and meeting attendees, etc., use the info@SEHAB.org as their e-mail address and that way future information will come to all SEHAB members.
3. Finance (Janice, Zo Ann, Jeff, Dave) –Timing framework: three weeks after each full board meeting Lorraine to forward expenditure summary to Janice. All members’ claims and hotel/meeting expense are to be to Lorraine within one week of meetings to enable this to happen. Within two weeks of Janice receiving the summary the Finance Committee will have a conference call to review expenses. Two weeks prior to a full board meeting Janice will prepare a summary for review at the meeting.
4. Membership (Jack, Lynn, Jennifer, Eric, Janice) – Committee will meet on November 4th at which time they will review the terms of reference regarding membership. A matrix will be developed to aid intake and review of application. George requested process of staggering memberships be developed and a definition of “member in good standing” and “not in good standing”. George passed nomination for the Terrace Area, alternate fro Don Lowen, David Aldcroft to committee. All other recommendations to be forwarded to committee by November 4th.
H. Consultation Committees (ad hoc)
1. Steelhead (Eric, Shaun, Brian, Ev, Jack) – The letter to Craig Wightman resulted in several letters back and forth. Brian ahs been participating in the ongoing Seymour IDM project. The stream classification process and the use of bait issues are still unresolved despite the commitment by the Province to consultation.
2. Carcass Transplant (Dianne, Jennifer, Eric, Janice) – Nothing to report, guidelines are available, recommend disband committee unless issue or challenge arises in the future. 3Bass (Eric) - Nothing to report. Eric will attend the Lower Fraser SFAB local committee meeting on November 12th.
SUNDAY OCTOBER 16,
2005I. BUSINESS MEETING
A. New Business
1. Membership Update, Appointment - Alternate for Ev Person - Gord Wadley is now appointed.
2. Membership Update, Notification - Don Lowen has forwarded a proposed alternate for himself to the membership committee
3. Broodstock Collection and Spawning Guidelines – Zo Ann Morten. We need to emphasize that we do not run hatcheries in the same way that things were done 25 years ago. Zo Ann will forward documentation via e-mail to all.
4. Professional Development - Don Lowen reported on the recent Educator’s Conference. He also advised of a seminar in Victoria next year on Meetings that Work.
MOTION: Allocate to $2,000 for members to attend a seminar called “Meetings that Work” in Victoria on March 27 and 28, 2006
Moved by Don Lowen and seconded by Eric Carlisle to spend up.
Motion withdrawn.
The value of this was discussed at length and it was decided to refer the matter to the education committee.
5. CA Protocol – Don Lowen.
MOTION|: SEHAB notify Jeff Jung that there is an intention to invite a Community Advisor to each Board meeting (Saturday). The Choice is to be made by the Board at the previous meeting.
Moved by Don Lowen and seconded by Dave Smith that.
Carried.
6. MOTION: EPMP. That SEHAB ensure that there are representatives at the Environmental Process Modernization Plan discussion meetings, and that SEHAB develop key discussion points that articulate the potential impacts of the environmental process modernization plan on DFO’s ability to protect, restore and conserve salmon and salmon habitat.
Moved by Dianne Ramage and seconded by Don Lowen
Carried.
B. Action Items for next meeting
| ITEM | ACTION | DUE |
| 1. Develop a schedule for committee meetings to take place between Board meetings | All Chairs | October 16th |
| 2. Membership Committee to develop a nomination/evaluation matrix and circulate | Lynne, Jack | November 4th |
| 3. Set a date to meet with Sue Farlinger at OHEB | Executive | November |
| 4. Executive Committee to develop an annual report format that will be posted on the SEHAB website | Communications Committee | December |
| 5. Post letter of support to Strategic Salmon Recovery Team in Merritt on the SEHAB Website | Lorraine/ Zo Ann | ASAP |
| 6. Invite Dave Tatum to the February 2006 meeting to discuss the issue of Groundwater/agricultural run-off | Education Committee | November 15th |
| 7. Develop a policy of when and where we would send letters of support | Executive | October 16th, 2005 |
| 8. Ev Person is to articulate his expectation of the Board as to how to address the chinook issue | Ev | November 15th |
| 9. Culvert Issue (will they be installed to Code) Key discussion point for the EPMP – include in bullets | Dianne | Prior to November consultation meeting |
| 10. Request meeting with James Boland | Don | November 30th |
| 11. Review of new Fisheries Act Sections 35 and 36 (EPMP) | EPMP and DFO consultation | Dianne’s e-mail; November 15th report from Jack and Gord |
| 12. Post minutes from Education Conference on the SEHAB website | Don | October 31st |
| 13. Create a SEHAB Education Committee; all Board members send education issues that exist in their areas to the Committee | All | ASAP and Ongoing |
| 14. Resend June 21st Letter re Steelhead to the Minister (new letter with copy) | Lorraine/ George | ASAP |
| 15. All members who do not have alternates to suggest an individual to their CA and then forward name and resume to membership committee | All | December 31st |
| 16. Prepare a memo to Jeff explaining the rationale and benefits to the department for us inviting CAs to our meetings | Don Lowen | November 30th |
| 17. Send out information on summary of EPMP; Sent out copies of the Fisheries Act; Zo Ann to e-mail Dianne pertinent Fisheries PowerPoint presentations | Dianne Zo Ann | ASAP |
| 18. Contact Brian regarding hatchery management plan for Steelhead | Don | October 31st |
| 19. Provide SEHAB contact list to all | Don | October 31st |
| 20. Prepare a letter to Province regarding the lack of promised consultation and also a response to our last letter | Steelhead committee | ASAP |
| 21. E-mail sea lice paper | Zo Ann | ASAP |
| 21. E-mail brood stock guidelines to the Board | Zo Ann | ASAP |
| 23. Ask for permission from speakers to post Pine Beetle presentations from October 15th | Zo Ann | ASAP |
| 24. Post expense sheet on SEHAB website | Zo Ann | ASAP |
| 25. Develop education package for New Canadians on fisheries/habitat issues | Education Committee | Draft by next meeting? |
| 27. CEDP Review – SEHAB’s Role | Jeff | November 15th |
| 28. Write letters of thanks to Messrs Maloney, Lawrence and Hodgkinson, (Pine Beetle presenters) | Lorraine | ASAP |
| 29. Develop letter of introduction seeking links with similar minded NGOs | Communications Committee | November 30th |
| 30. Follow up on mandated stewardship involvement in wild salmon policy with Brian Riddell and Ted Perry | George, Jeff | Before October 31st |
| 31. Provincial Representation | George/Jeff | ASAP |
| 32. Jeff will send hard copy of Quigley Report | Jeff | ASAP |
| 33. Invite Greg Savard in writing to the next SEHAB meeting | George and Jeff | ASAP |
| 34. SEHAB board members to forward C and P issues to George | All | October 31st |
C. Review identified agenda items for next meeting
- How are we doing (with the new Board structure)? – Don Lowen
- Greg Savard
- Community Advisor Presentation
- Workshop 2007
- Dave Tatum re Groundwater (Friday night)
- Gumboot Award
III. PLANNING
- Minutes from this meeting to be ratified by November 15/05.
- Date of next meeting February 17th -19th, 2006 (first choice) or March 3rd - 5th, 2006. Location TBA
- Invitation to build agenda on January 20th, 2006
- Draft agenda due on February 3rd, 2006