FRIDAY JUNE 3/05

6 – 7 PM meeting of Executive and Committee Chairs (Hospitality Suite) 7:30 – Friday night social (Hospitality Suite)

SATURDAY JUNE 4/05, 9 – 5 PM

ATTENDING

Members: George Farrell, Don Lowen, Lynn Broekhuizen, Gord Stewart, Alan Kenney, Mandy Jones, Eric Carlisle, Brian Smith, Ev Person, Shaun Hollingsworth, Jeff Jung, ZoAnn Morten, and Doug McFee Regrets: Dianne Ramage, Jack Minard, Jennifer Atchison, Janice Jarvis, Dave Smith

1. REPORTS, ROUNDTABLES and PRESENTATIONS
1. Chair’s Report - George Farrell
   George welcomed Mandy Jones and Alan Kenney to their first SEHAB meeting. Self-introductions followed.
2. Treasurer’s Report – Janice Jarvis
   Consensus that budget and allocations be posted with Board meeting minutes.
3. Correspondence – Lorraine Harvey
   1. Letter from Geoff Regan, Minister of Fisheries, re WSP recommendations
   2. Letter to Bruce Morgan, Ministry of Water, Land and Parks, inviting WLAP to find representative for Board
   3. Response from Ted Down re letter to B. Morgan
4. Roundtable – (Separate copy)
   • George Farrell - Queen Charlotte Islands/Haida Gwai (Christina Engel)
   • Don Lowen - Lower Vancouver Island including Cowichan Watershed/Southern Gulf Islands (Tom Rutherford)
   • Ev Person - Smithers and Northwestern B.C. (Brenda Donas)
   • Gord Stewart - Boston Bar to 100 Mile House (Dennis Demontier)
   • Doug McFee - South Side Fraser River to Boson Bar (Joe Kambeitz)
   • Dianne Ramage - North Side Fraser River, Burnaby to Mission (Maurice Coulter-Boisvert)
   • Jennifer Atchison - North Side Fraser River, Burnaby to Mission (Maurice Coulter-Boisvert)
   • Brian Smith, Burrard Inlet Indian Arm Vancouver (Sandie Hollick-Kenyon)
   • ZoAnn Morten, Pacific Streamkeepers Federation
   • Eric Carlisle, BC Steelhead Society
5. Review Action Items of Last Meeting
6. Special Presentation - Fisheries and Oceans Canada and the Coalition of National Non-Government Organizations, Collaboration on Fish Habitat Management – Alan Kenney, PSF
7. Standing Committees
   1. Governance (Don, Dianne, Jeff, George, ZoAnn)
      Moved by Don Lowen and seconded by Shaun Hollingsworth to approve amendments to NavAids document as discussed. Carried.
   2. Communication (ZoAnn, Jack, Brian, Gord, Doug, Dianne, Joanne Day)
   • Web Page Report (Pat Morten)
   3. Finance (Janice, ZoAnn, Jeff, Dave)
      No report.
   4. Membership (Jack, Lynn, Jennifer, Eric, Janice, Mandy)
      Chair appointed Mandy Jones to the Membership Committee. Jack and Lynne will co-chair a conference call within the next two weeks to delegate responsibilities.
8. Consultation Committees (ad hoc)
   1. Steelhead (Eric, Shaun, Brian, Ev, Jack)
   2. Bass (Eric)

SUNDAY JUNE 5/05 9 AM TO NOON

ATTENDING

George Farrell, Don Lowen, Lynn Broekhuizen, Gord Stewart, Mandy Jones, Eric Carlisle, Brian Smith, Ev Person, ZoAnn Morten, and Doug McFee

1. BUSINESS MEETING

   1. New Business
      1. Wild Salmon Policy Report on April 30 05 WSP Forum
      2. Communication with Provincial Minister responsible for fish and fish habitat.
         Brian will write a letter to the new Minister (once he or she is appointed) and invite someone from his staff to sit on the SEHAB Board.
      3. Communication Protocol
      4. Report on Community Workshop
      5. Surplus Funds from Workshop 2005

         ZoAnn suggested that these be refunded for now, and if they are needed at the 2007 event, they can be provided at that time.

         MOVED by Lynne Broekhuizen and seconded by Don Lowen that we request a refund of monies not used for specified purposes. CARRIED.
         ZoAnn will determine how much is owed.

      6. Membership Requests from organizations for representation on SEHAB

         Sports Fish Advisory Board and the T. Buck Suzuki Foundation have made enquiries regarding participation in SEHAB. In response to the request from the SFAB, Don sent the TOR and NavAids to the person making the request so she could see how SEHAB functions. We should also be receiving similar information from any bodies making such a request to ensure that the two organizations have similar values, and also that they do not have any conflicting involvements.

         Lynne felt that we should develop a protocol for handling these requests. Brian also felt that some guidelines should be developed for the size of the Board, given constraints of budget and expedience. Gord noted that there are several CA areas are not yet represented and these should be filled first before consideration is given to outside groups. In this regard, Lynne Broekhuizen reported that she has been speaking with the CAs from Vancouver Island in areas which presently have no SEHAB representation. She expects to have some recommendations from them within the next little while.

      7. Ratify Ev Person’s Alternate

         Gord Wadley has been proposed by Ev and in accordance with the TOR, he requested the approval of the CA, who declined to do so. Because of changes adopted to the TOR yesterday, the Board now has power to make a decision.

         Brenda Donas will be asked to provide the resume of a suggested alternate, such resume to be received by June 21st. Board decision to be made by June 28th (electronically).

   2. Review identified action items for next meeting
   3. Review identified agenda items for next meeting
      1. Pine Beetle Presentation
      2. Communication Etiquette (“Netiquitte”)
2. PLANNING
   1. Minutes from this meeting to be ratified by July 3/05.
   2. Date of next meeting October 14 – 16th, or October 21 – 23, 2005 either in Prince George, or North Vancouver (TBA) (eight members present agreed)
   3. Invitation to build agenda on September 16th
   4. Draft agenda due on September 30th.
3. ADJOURN AT 12:12 p.m.