SEHAB - Meeting Minutes: October 18

SALMON ENHANCEMENT AND HABITAT ADVISORY BOARD

Meeting Minutes

October 18 - 20, 2013

The Empire Landmark Hotel

FRIDAY October 18, 2013

1900 - 2100 SEHAB Committee Meetings – Some ad hoc conversations took place

SATURDAY October 19, 2013

0845 Meet and Greet - get prepared

0900 - 1600 Reports, Workplans, DFO and Roundtables

Attending: Tim Sucic, ZoAnn Morten, Eric Carlisle, Jim Armstrong, Wayne Salewski, Dianne Sanford, Elizabeth Hardy, Brian Smith, Charmaine Carr-Harris, Jack Minard

Regrets: Greig Houlden, Leandre Vignault, Jan Lemon, Paul Cipywynk, Dianne Ramage, Lee Hesketh, Ian Bruce

Invited Guests: Alice Cheung, Fisheries and Oceans Canada Regional Manager Community Involvement;

Sandie Hollick-Kenyon, Community Advisor, Burrard Inlet, Indian Arm, Vancouver

Matthew Foy, Senior Biologist, Lower Mainland Resource Restoration Unit

0900 Chair – Welcome and Opening Remarks (5 mins)

Presentation by Sandie Hollick-Kenyon and Matthew Foy (40 mins)

0945 SEHAB Working Groups Reports (10 mins each)

WSP Committee – no report

Aquaculture Committee – report filed

Capacity and Core Funding – no report

1015 Updates

Streamkeepers Data Entry Tool Update – moving along smoothly
Chinook Initiative Update – awaiting next invitation
Freshwater Alliance Engagement Workshop – Jack reported that the conference was very worthwhile and this group is working diligently to create and provide tools for activism
RDN water quality monitoring program with streamkeepers – Jack is looking into for the Comox Valley Regional District

1100 Break

1115 DFO Report – Alice Cheung (45 mins)

1200 Lunch

1330 Roundtables (Verbal Reports) 5 mins each

1445 Break

1500 Board Q&A/Discussion

1530 Amalgamate Roundtable Topics and Prioritize for RHQ

Central North Island Roundtable
Smithers and Northwest BC Roundtable
Steelhead Society of BC Roundtable
Pacific Streamkeepers Federation Roundtable

- See the Closing the Loop Document October 2013

1630 Adjourn

SUNDAY October 20 2013

0900 - 1400 Business Meeting

900 Standing Committee Reports

Chair Jack – Jack’s last year as Chair

Education Jim – no report

Finance ZoAnn – We are in good shape

Membership Greig – could add one more Board member

Governance Jack – no report

Communications Paul – no report

0930 Action Items of Last Meeting

ITEM	DETAILS	SPONSOR	ACTION/DUE
WSP, send copy or excerpts to Prime Minister, DPM and Minister	How do changes and policy dovetail	WSP Committee	Ongoing; Get the right people to the table
PAR, pursue face to face with national PAR staff on license holders,	PAR committee to work with Graham on arranging meeting	PAR committee	Ongoing
Review the process of CEAA reviews as they move to the province	Discuss process with both players	Jim	Prov. System working – Jim will act as sounding board if members have questions for federal and prov. assessments
How do we post to the Secretariat site?	Paul to post	Paul	Ask at RHQ it would be easier if link was directly to the minutes of meeting. calendar only mentions the Monday meetings, we note that SFAB meetings are the 2 days of meeting
ZoAnn getting documents signed	Take signed document to HBC	Finance Committee	Ongoing – docs ready ZoAnn will complete if possible
Communications report on how we gather the voice of community, how we are recruited to the board by the CAs and community, difficulty in recruiting and maintaining board members on SEHAB board, volunteerism of board members reflected in bios	Communications Committee	Paul	Ontrack and Ongoing
Develop meeting ex summary to be uploaded to our website and shared with our groups and MPs, MLAs	Chair	Jack	Closing the Loop Document – ongoing

Members’ Issues and Proposed Solutions/Action

Develop RHQ Agenda, Review RHQ Meeting notes and action items (Closing the Loop)

RHQ Attendees: Jim Armstrong, Brian Smith, Dianne Sanford, Jack Minard

Identify/Review action items for next meeting

ITEM	DETAILS	SPONSOR	ACTION/DUE
Letter to professional organizations	“professional reliance” a part of the problem? new definition of term may have effect on decisions	Jim and Wayne	Oct 31
All Committees to meet	Touching bases and creating budgets and ensuring updates send budget items to Finance com	All Committee Chairs	Asap
Presentations on existing processes Saturday mornings	Details on procedures (i.e. RAR)“Professional reliance”	Jack, Wayne and Jim	Dec 1
Form group email and update process, look into the privacy rating of our googlechat account,	If chat is in public domain drop SEHAB Chat	Paul	asap
Continue to develop Closing the Loop	Product representing RHQ actions items / results onto website	Jack	Ongoing
PAR committee reviewing ATIP material	PAR committee will reiew the ATIP material,process and report out	PAR committee ZoAnn	When material arrives
PAR committee explore meeting option, invite list would include fed, prov and groups involved in the enhancement of steelhead	explore meeting options	PAR committee	On RHQ agenda

1130

1200 Adjourn, Lunch and Process Travel Claims

Planning

A. Minutes from this meeting to be ratified by November 1, 2013

B. Date next meeting: March 8, 9, 10 (Vancouver)

C. Invitation to build agenda by –January 23, 2014

D. Draft agenda due on – Three weeks prior (February 13, 2014)

E. Determine Participants for Monday meeting at RHQ Oct 21, 2013

Next year’s meetings have been set to facilitate entries into our calendars;

March 8, 9 and 10 in Vancouver with RHQ meeting on March 11 at 9:00 AM

June 7, 8, and 9 in Vancouver with RHQ meeting on June 10 at 9:00 AM

October 18, 19, 20 and 21in Squilax (east of Salmon Arm) Looking to facilitate RHQ meeting into the weekend meeting for all our members to be a part of

Meeting Minutes: October 18 - 20, 2013

A. Minutes from this meeting to be ratified by November 1, 2013

B. Date next meeting: March 8, 9, 10 (Vancouver)

C. Invitation to build agenda by –January 23, 2014

D. Draft agenda due on – Three weeks prior (February 13, 2014)

E. Determine Participants for Monday meeting at RHQ Oct 21, 2013