FRIDAY November 4, 2011

1900 - 2100       Friday Night Informal Gathering

 

SATURDAY November 5, 2011

0845        Meet and Greet - get prepared

 

0900 - 1600

Attending: Don Lowen, Dianne Ramage, Paul Cipywnyk, Lee Hesketh, Jim Shinkewski, Eric Carlisle, Greg Houlden, Jack Minard, ZoAnn Morten, George Farrell, Leandre Vigneault, Brian Smith, Jan Lemon, John Barker

Regrets – Tracy Bond            

Invited Guest - Alice Cheung, Fisheries and Oceans Canada

 

0900   Reports

            Chair – Welcome (Discuss dinner venues, decide and reserve)

Membership - Ratify John Barker as a SEHAB Member

 

0915      SEHAB 101 – What we do and how we do it, Facilitator Don Lowen

How we get info – where does it go? How we make decisions – how we get agendas together – how do we set work plan for year? How do we address work plan? What works for us? Reporting back to DFO and closing the loop.

 

1000      Workplan Development

            Review Process

 

1. 1015(15 minutes)

 

1030     DFO Plans and Priorities, Alice Cheung

 

1045     Workplan Session one – Full Board

Determining Priorities and Forming Committees

 

1. 1200(60 minutes)

 

Workplan Session two - Breakout into work groups

Workplan Development

 

1. 1400      Break (15 Minutes)

 

Workplan Session three – Work Group Breakout

Workplan Development cont.

 

1. Groups report back to full Board

 

1. Alice RHQ Meeting Report Out – Closing the Loop

 

1. 1630

 

1800      Dinner

 

SUNDAY November 6, 2011

 

0900 - 1415      

 

0900     Roundtables Round one (5 mins each)

 

1015     Break (15 mins)

 

1030     Roundtables Round two

 

1100     Review Roundtable input, align with workplans

 

1120     Develop RHQ Agenda

 

1145     Business Agenda

Discuss RHQ meeting postponement re Bonnie Antcliffe’s absence vs extra costs for holding  

meeting after Nov 14

 

Review Action Items of Last Meeting

ITEM	ACTION	DUE
1.PSkF: Review and update modules	Zo Ann and Alice	Dec 30?
2.Fisheries Act: Changes and re-sending to parliament, ask to be consulted	Jack	RHQ meeting
3.WSP: review participation, send SEHAB WSP doc with cover letter to community and cc CAs	Jack	Aug 15
4.Southern Chinook Roundtable: How can SEHAB be engaged in this process	Alice
5.Roundtable Recommendations	Jack	RHQ meeting
6.SEHAB Committees: DFO staff to participate I committees	Alice
7.SEHAB Document, Making a Difference, send to Alice	Don	completed
8.CA job descriptions review and development: request to be consulted	Alice
9.DFO Consultation Secretariat, get on list	Alice
10.Framework assessment	Alice	Aug 30
11.Membership: Contact Rob Bell Irving, Rep Mike Von Zuben to send resume to SEHAB	Don	Sept 30
12.Nav Aids: Revisit nav aids for gaps and to update	Don to lead, Greg and Jan to help	Sept 30
13.Letter: Minister’s meeting, thank you letter	Don	Aug 30
14.Aquaculture Licensing, PIP Enhancement facility group interviews and CA question and format development	Don	October 2011
15.Aquaculture Licensing PIP Enhancement Facility group and CA interviews	All	April 30 2012
16.SEHAB Reporting to DFO, end of fiscal, minutes and financials with short cover report	Dianne	Feb 28, 2012 Draft to group, Final to DFO March 31 2011
17.Provincial Representation, John von Dogan offer follow up, Prov to cover their participation costs	Lee	September, 2011
18.RHQ meeting follow-up meeting, set date: ZoAnn Brian Paul Jack (Don) to attend	Jack	September 26, 2011
19.WAM update from Valerie Cameron, Water Stewardship Branch	Lee	September, 2011
20.Roundtable Template, use our Workplan	Communications Committee	September 2011
21.Send Roundtables two days before the meetings to SEHAB Secretary	Dianne
22.Membership Info: Update contact or bio info, send in to Don	All

 

1230     LUNCH

 

1330     Identify/Review action items for next meeting

 

ITEM	DETAILS	SPONSOR	ACTION

 

1400     Planning

A. Minutes from this meeting to be ratified by December

B. Date of next meeting –

C. Meeting location –

D. Invitation to build agenda by –

E. Draft agenda due on –

F. Participants in Monday meeting at RHQ –

 

1415     Adjourn and Process Claims